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About University Email
Access to University Email at UL Lafayette is established
through activation of a UCS account (Stephens Memorial Hall,
Room 201). The UCS username and password are used to access
your University email account.
University Email may be accessed through a variety of options:
- Open Webmail
(web-based email application installed on UCS)
- Configuration of POP email applications such as:
Adding Email Aliases and Forwarding Email
UCS account users have the option of adding email aliases
to their University email address. An email alias is another
name for the email address. Use the Mailbox
Alias and Forwarding Utility to add and remove email
aliases, forward email to another address, and receive a report
of aliases and forwarding.
Mail Quota
Mail quotas are in place for all UCS users. Faculty and staff
have a mail quota limit of twenty megabytes. Students
have a mail quota limit of ten megabytes. To avoid
interruptions in mail service, users should read and delete
mail regularly. Messages that can not be stored on the server
due to an exceeded mail quota will be returned to the sender
as undeliverable.
POP Server Account Settings
- Incoming (POP) Mail Server: pop.louisiana.edu
- Outgoing (SMTP) Mailer Server: mailer.louisiana.edu
- Account Name/Username: UCS CLID/Username
Dealing with Unwanted Email
The question of how to deal with unwanted email is very popular.
Although the University has taken efforts on the server
side to reduce SPAM mail attacks, messages may continue
to infiltrate your email account. These messages are sent
to your University email account and the best way to deal
with this unwanted messages is to simply delete them. However,
certain email applications have mail filtering options
that may be configured to automatically delete messages
with certain keywords. These filters must be controlled
by the individual user and may result in the deletion of
legitimate email messages. Users who plan to enable mail
filtering capabilities should do so with caution. Some
unwanted mail messages may include a hyperlink to a form
that claims to remove you from their mailing list. Never
follow or submit these forms. These submit forms only verify
that your email account is active.
Users may also want to protect their University email address.
This may be accomplished by reserving the email account
strickly for academic communication purposes. Users may
want to consider creating a "free" or "alternate" email
account with a commerical provider for use when registering
for software, etc. or other uses not related to academic
communication.
Closing the Email Message Preview Pane
Users who have configured Microsoft Outlook, Outlook
Express, Eudora or other POP enabled email applications
have the option to turn off the Preview Pane window.
This will close the area that by default displays the
email message and all of its contents. Many users choose
to close the preview pane to prevent viewing of unwanted
email messages. NOTE: Messages to be read
will open in a new window. Remember to close the Message window
after viewing.
Outlook XP -- Closing the Preview Pane
Click View and select Preview Pane.
Outlook Express -- Closing the Preview Pane
Click View and select Layout.
Uncheck the option "Show Preview Pane" Click
OK.
Eudora -- current versions
- Click Tools and select Options.
- From the Category List,
choose Viewing Mail.
- Remove the check mark next to "Show Message in Preview Pane."
Viewing Complete Email Headers
Some email program do not fully display all email headers. Mail headers may contain
additional information such as originiating IP address which may be helpful
in determining more information about a sender.
Microsoft Outlook -- Viewing Complete Headers
Right-click on the message (do not open message). Select
Options. Mail headers will be displayed in the "Internet
Headers" section of the Messages Options window. Copy
and paste (Control+C) the header information into a text
editor window for reviewing or printing.
Microsoft Outlook Express -- Viewing Complete
Headers
Right-click on the message (do not open message). Selection Properties. Click
the "Details" tab. Copy and paste (Control+C) the header information into a
text editor window for reviewing or printing.
Eudora -- Viewing Complete Headers
Open the Message. Click the"Blah Blah Blah"
icon that appears at the top of the message.
Viewing Complete Email Headers
If you know you are going to be out of the office and not answering
your email, you may wish to leave your sender's a message letting
them know you are out for a while, but will be returning messages
on your return. To activate the Auto Reply feature, click
on Pref, the second to last icon in the row of icons. Upon
clicking this icon, click the Auto Reply tab. Leave the Auto
Reply Text as is or change to the text you wish the user to
see while you are away. When you are ready to begin receiving
messages, clear the Auto Reply option simply by clicking on
the Auto Reply box.
Not receiving
mail sent to me by others
Check the number of MB of storage being used by all of
your folders by clicking "Folders" and looking
under the coloum named "Size" and row named "Total".
If this number is greater than 10 MB for students and
20 MB for faculty/staff, then you need to begin deleting
folders from your mail.
To delete folders, click the Delete button correspondig
to each folder that can be deleted.
Once you have deleted as many folders as you can, go through
your inbox deleting as many messages as you can.
Remember to keep email and/or folders as clean as possible
at all times.
Questions or Comments
If you have any questions regarding email at UL Lafayette,
please contact the Help
Desk (Stephens Memorial Hall, Room
201; 337-482-5516; helpdesk@louisiana.edu)
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